Not legal advice. This is a free reference compiled from official government sources. Laws change and local details matter. Confirm every deadline with the official source or a licensed attorney before you rely on it.
HPD annual property registration (due September 1) Verified
Deadline: Every year by September 1
Register the building with HPD every year between May 21 and September 1 and pay the $13 fee billed by the Department of Finance (due July 1). Update within 5 days of changes to owner/agent information.
Who it covers: Multiple dwellings (3+ units) and 1-2 unit private dwellings where neither the owner nor immediate family lives. Owner-occupied 1-2 family homes exempt.
"Property owners of residential buildings are required by law to register annually with HPD if that residential property is a multiple dwelling (3+ residential units) or a private dwelling (1-2 residential units) where neither the owner nor the owner's immediate family resides." nyc.gov
"The annual registration deadline is September 1." nyc.gov
"Annually between May 21st and September 1st of every year" nyc.gov
"An owner must change the Property Registration Statement within 5 days if there is a change in address of the owner," nyc.gov
"A $13 registration fee will be billed directly by the Department of Finance as part of your property tax collection Statement of Account, annually due on July 1st." nyc.gov
Notes: Adds to state law (no NY statewide registration). Unregistered 3+ unit owners cannot bring nonpayment actions in Housing Court. Penalties $500-$1,500 for multiple dwellings (LL 71 of 2023). Rent-stabilized units also require separate HCR registration by July 31.
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Property registration fee ($13) on DOF statement, due July 1 Verified
Deadline: Every year by July 1
The $13 HPD registration fee is billed on the Department of Finance property tax statement and is due July 1 each year.
"A $13 registration fee will be billed directly by the Department of Finance as part of your property tax collection Statement of Account, annually due on July 1st." nyc.gov
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Smoke/CO/natural gas detectors, tenant notice and posting Verified
Deadline: Ongoing requirement with no fixed date
Install and maintain approved detectors, give each unit a written notice on testing/maintenance at installation, post the required notices, and keep installation/maintenance records.
Who it covers: Smoke: all multiple dwellings. CO: multiple dwellings and non-owner-occupied 1-2 family homes with fossil-fuel devices. Natural gas detectors per NYC Building Code where there is gas piping.
"Owners of all multiple dwellings (Class A and Class B Multiple Dwellings) and one- and two-family homes (non-owner occupied) that have fossil fuel burning devices are required to provide and install at least one approved and operational carbon monoxide detector within each dwelling unit." nyc.gov
"Upon installation, provide a notice to at least one adult occupant of each dwelling unit regarding the testing and maintenance of the smoke detector, the carbon monoxide detector," nyc.gov
Notes: NYC Admin Code §27-2045 and 28 RCNY Ch. 12 (not snapshotted). Adds to state rules.
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Annual visual lead investigation in units with a child under 6 Verified
Deadline: Every year from the last investigation
Once you know a child under six resides in a covered unit, inspect it visually for lead-based paint hazards at least once a year and keep records.
Who it covers: Units where a child under 6 routinely spends 10+ hours/week.
"Once an owner knows that a child under the age of six resides in a dwelling unit, the owner must conduct a visual investigation at least once per year." nyc.gov
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Lead-safe turnover work before a new tenant moves in Verified
Deadline: At each tenant turnover, before the new tenant takes occupancy
When a unit changes tenants, complete the Local Law 1 turnover lead work with certified contractors before the new tenant moves in, and certify it on the lease notice.
Who it covers: Buildings covered by Local Law 1 (pre-1960, or 1960-1978 with known lead paint). Applies regardless of whether the new tenant has a child.
"when a dwelling unit changes tenants, owners are required under Local Law 1 to complete certain lead-based paint activities focused on making the unit safe for a new tenant and before the new tenant takes occupancy" nyc.gov
"Property owners must also certify on this notice that they have performed the required turnover work prior to occupying the unit by the new occupants." nyc.gov
Notes: XRF testing of all rental units in pre-1960 buildings was due by August 9, 2025 (one-time; not modeled as recurring).
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Annual lead paint / window guard notice: deliver January 1-16 Verified
Deadline: Every year by January 16 (window opens January 1)
Between January 1 and 16 each year, deliver the annual notice asking whether a child under 6 (lead) or 10 or younger (window guards) lives in the unit, and document delivery.
Who it covers: Lead annual notice: buildings built before Jan 1, 1960 (or 1960-1978 if owner knows of lead paint) that are multiple dwellings or 1-2 unit private dwellings with a tenant-occupied unit. Window guard annual notice: all multiple dwellings (3+ units); pre-1978 buildings use the combined lead/window-guard form.
"Between January 1st and January 16th, owners of multiple dwelling built before 1960 or between 1960 and 1978 are required to deliver an Annual Notice to each tenant and to collect the completed notice from the tenant by February 15th" nyc.gov
"The law also requires owners to send an Annual Notice to tenants of multiple dwellings (buildings of 3 or more apartments) to determine if window guards are required:" nyc.gov
Notes: Local Law 1 of 2004 and Local Law 57. HPD's FAQ also lists tenant-occupied 1-2 unit private dwellings built before 1960 as covered for the lead notice. Adds to state law.
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Bed Bug Annual Report filing: December 1-31 Verified
Deadline: Every year by December 31 (window opens December 1)
File the free Bed Bug Annual Report with HPD between December 1 and December 31, then give the receipt to tenants at lease signing/renewal or post it in the building.
Who it covers: Multiple dwellings. Report covers Nov 1-Oct 31. Give filing receipt to tenants at new lease/renewal or post it; distribute or post DOHMH Stop Bed Bugs Safely guide.
"Property owners will be required to file annually between December 1 and December 31 for the previous year from November 1 through October 31." nyc.gov
Notes: Local Law 69 of 2017. NY State also requires a bedbug history disclosure to new tenants (HCR form; not snapshotted).
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Collect annual notices by Feb 15; inspect non-responding units; notify DOHMH by March 1 if no access Verified
Deadline: Every year by March 1 (window opens February 16)
If a tenant doesn't return the notice by February 15, try to inspect the unit to find out whether a young child lives there; if you can't get access between February 16 and March 1, notify the Health Department in writing.
Who it covers: Same scope as the annual lead notice.
"If, subsequent to the delivery of such annual notice, the owner does not receive a written response by February 15th" nyc.gov
"Where, between February 16th and March 1st of that year the owner made reasonable attempt to gain access to the dwelling unit and was unable to gain access, the owner shall notify the department of health and mental hygiene of that circumstance in writing." nyc.gov
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
Entry with advance written notice, weekdays 9am-5pm (non-emergency) Verified
Deadline: Before non-emergency access for inspection/repairs; HPD guide gives no fixed day count
Notify the tenant in advance, in writing, of the day and time you need access; appointments must be weekdays 9am-5pm unless the tenant agrees otherwise or it is an emergency.
"The owner must notify the tenant in advance, in writing, of the day and time he or she wishes to access the apartment. The appointment must be between 9am and 5pm during the week," nyc.gov
Notes: HPD ABCs of Housing (2023). The underlying rule (28 RCNY §25-101) sets specific notice lengths that were not snapshotted; do not show a day count until confirmed. Adds to state law.
Last verified 2026-10-20 · Confidence: medium · Status: verified · Report a correction
At least 90 days before the rent increase takes effect (30 days for occupancy under 1 year; 60 days for occupancy 1-2 years; 90 days for occupancy 2+ years or 2-year lease)
At least 90 days before the lease ends (30 days for occupancy under 1 year; 60 days for occupancy 1-2 years; 90 days for occupancy 2+ years or 2-year lease)